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Features
Club Drink List provides everything your club needs for easy and transparent drink accounting.
📋 Digital Tally
Say goodbye to paper lists! With the digital tally, members record their drinks with a tap. Each entry is saved instantly—no lost lists, no illegible handwriting.
- Record drinks with a single tap
- Clear drink history for each member
- Real-time sync across all devices
💰 Automated Billing
Forget manual calculations at month-end. Club Drink List generates bills automatically and sends them by email to all members.
- Monthly or custom billing periods
- Automatic email delivery to members
- PDF export for accounting and annual reports
- Overview of outstanding amounts
👥 Member Management
Keep track of all club members. New members can register easily via QR code or invitation link.
- Simple onboarding via QR code
- Shareable invitation links
- Member roles (Admin, Member)
- Member list with account balances
📱 Kiosk Mode
Perfect for the club house: Kiosk Mode turns a tablet into a self-service station. Members select themselves and record drinks—no personal smartphone required.
- Shared tablet for all members
- PIN-protected access
- Large, easy-to-use buttons
- Automatic logout after inactivity
📊 Transparent Overview
Every member can view their current balance and drink history at any time. No surprises at billing time.
🍺 Flexible Drink Management
Manage your drink list flexibly. Add new drinks, change prices or deactivate products—in seconds.
🔒 Security & Data Protection
Your data is safe with us. Club Drink List is GDPR-compliant and stores all data encrypted on servers in Germany.
Help & FAQ
Find answers to the most frequently asked questions about the Club Drink List app here.
🚀 Getting Started
How do I create a club?
- Download the app or open app.clubdrinklist.com
- Sign up with your email or log in with Google/Apple
- Tap „Create club“
- Enter your club’s name
- Done! You are now the admin of your club
How do I invite members?
There are two ways to invite members:
- QR code: Go to Settings → Share club and show the QR code. Members can scan it to join.
- Invitation link: Share the invitation link via WhatsApp, email or messenger.
How do I join an existing club?
- Register in the app
- Scan your club’s QR code or open the invitation link
- Wait for confirmation from an admin
🍺 Recording Drinks
How do I record a drink?
- Open the app and select your club
- Tap the desired drink
- The drink is immediately added to your account
Can I undo a recorded drink?
Yes! After recording, an „Undo“ button appears briefly. Alternatively, admins can correct individual entries in the member overview.
What is Kiosk Mode?
Kiosk Mode allows placing a shared tablet in the club house. Members select themselves from a list and record their drinks—no personal smartphone required.
💰 Billing
How does automated billing work?
Club Drink List can automatically create monthly bills and send them by email to all members. As an admin you can set the timing and frequency in Settings.
How do members pay for their drinks?
Club Drink List is only a recording and billing tool. Payment is done as usual—for example by bank transfer, direct debit or cash to the treasurer.
Can I create PDF invoices?
Yes! You can generate and download PDF invoices for any period. These can then be printed or emailed.
Contact
Do you have questions, feedback or need help? We’re here for you!
Send us an email at:
We usually respond within 24 hours.
📱 In the App
You can also contact us directly from the app:
- Open the Club Drink List app
- Go to Profile → Settings
- Tap Send feedback
Prices
Club Drink List is free for clubs. No hidden fees, no subscriptions.
Free
€0
forever
What’s included?
- Unlimited members
- Unlimited drinks
- Digital tally
- Automated billing
- Email delivery to members
- Kiosk mode
- QR code invitations
- PDF export & annual reports
- iOS, Android & Web App
- GDPR-compliant
Why is it free?
Club Drink List was built to make life easier for clubs. The app is financed through subtle ads in the free version.